Office Automation Systems Help Optimizing Office Procedures

The term automation has change the style of working in homes as well as offices. Firstly, let’s understand this term “Automation may be defined as a technique of utilizing a wide range of machine- and computer-aided tasks to help improve productivity thereby creating easier ways to carry business. Types of automation to be used depend on the industry.”

Coming on the office automation, it refers to a variety of computer software used for creating, collecting, manipulating, storing and relaying the office information needed to execute basic tasks digitally. The basic activities of such systems involve electronic transfer, raw data storage and managing the electronic business information. Office automation is ideal for optimizing existing office procedures.

Some of the advantages that you get with the office automation are:

• Swapping human operators from the tasks that require hard physical or monotonous work.


• Replacing humans from the dangerous environments such as tasks to be executed underwater or at nuclear facilities.


• Executing work that is beyond the capability of human in terms of size, speed and weight etc.


• Bringing improvement in the economy.


• Significant reduction in work handling and operation time.


• Freeing up workers to focus on other prominent tasks.

Now, what are office automation systems?

Office automation systems are referred as the configurations of networked computer software and hardware. A variety of office automation systems are now implemented to business and communication functions, which are used to perform manually or in multiple departments of an organization, including strategic planning and written communications. In addition, functions that are once needed for coordinating the expertise of specialists in printing, typesetting or electronic recording can now be integrated into daily work of an organization, saving money and time.

Different functions that are integrated by office automation system include:

1. Electronic Publishing


2. Electronic Communication


3. Electronic Collaboration


4. Image Processing


5. Office Management

What supports the idea of Office Automation?

At the heart of office automation systems is often a local area network (LAN). The LAN allows users to transfer voice, data, mail and images across the network to any vicinity, whether that area is in the local office on the LAN, or in some other company or continent, via a communicating network. An OAS makes office work more efficient that enhances productivity.

However, make your office environment a way better with simple, easy-to-operate and highly-efficient office automation solutions available in the market.

RicohDocs document management system is a feature rich solution incorporated with office automation feature and user friendly dashboard. Its smart work flow feature helps you to streamline all your business processes with easy drag and drop support.

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