Choosing The Right Facility Management Software For Your Business

Although facility management solutions are nothing new, new software systems are continually being developed to provide easier implementation and use. Facility management software is used to coordinate the physical workplace with the employees and the work performed in an organization. The types of activities include are everything from portfolio forecasting to space planning. The software system will support these activities along with applications for:

• Maintenance Records - This feature of the software system allows the business to create work orders and then track them when maintenance is ordered. All facility management software includes a maintenance application in some form or the other to address and manage work orders. Some also include a facility condition assessment that allows you to determine the physical condition of your facilities and give you the option to perform regular preventive maintenance on items that require it through automation.

• Asset Management and Tracking – This feature of the software lets you know in real time what your assets are, where they are currently located, who uses them and how often. The feature will also remind you of needed repairs or replacements. Tracking your assets can cause a significant reduction in capital expenditures.

• Space Management – Optimizing the physical space in a building allows maximum use of available footage. The software will provide you with a comprehensive, real-time look at how the space in your facilities is being used, who and what is occupying that space, ant the specific arrangement that applies to each department. This allows you to determine the best arrangement for putting the right equipment close to the right people. Looking at the space arrangement in floor plan presentation is more informative than looking at the information on a data sheet.

• Real Estate Portfolios – The software keeps track of every detail of the property from the number of square feet included to the cost-efficiency of the leased or owned space. Not only does it become much easier to track important information, but you can also save on administrative costs. Some systems even have the capability to consider hypothetical scenarios that allow you to make predictions that come true.

• Energy Use Analysis – Energy consumption is a big issue for all types of businesses today. It directly impacts their costs, the impact on the environment and their reputation as an environmentally-friendly business. This is a growing area of interest and one of the most up-to-date additions to facility management software. You can easily monitor and report on the amount of water and energy that is used in the facility limited to one area or overall. It also keeps track of greenhouse gas emissions and the waste that is produced by the business.

• And More!

Reducing Costs

The primary use of the facility management software is to cut costs associated with the maintenance of the facilities. This occurs as a result of improved flow of information throughout the various departments and making each area of the operation run more efficiently without the high potential for error and time investment of traditional spread sheets and reports.

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